Rental Property Listing Media

1. Services Provided

The COMPANY agrees to provide photography and/or videography services for the rental property specified by the CLIENT at the time of booking.

The scope of services will be determined by the package or services selected by the CLIENT.

The COMPANY retains full creative discretion regarding composition, editing style, and final selection of delivered media.

2. Payment Terms

Full payment is due upon delivery of the media. The CLIENT will receive an invoice at the time of delivery.

Access to the online gallery will not be granted until the invoice has been paid in full. Final media files will not be released until full payment has been received.

The COMPANY reserves the right to cancel, postpone, or refuse future services if the CLIENT has outstanding unpaid invoices.

3. Delivery of Media

Final edited media will typically be delivered within 24-72 hours, unless otherwise communicated.

Media will be delivered via an online gallery or digital file delivery system provided by the COMPANY.

4. Copyright Ownership

All photographs, videos, footage, and media created by the COMPANY remain the exclusive intellectual property of Zamora Digital Studios.

This agreement does not constitute a work-for-hire arrangement under U.S. Copyright Law.

The CLIENT is granted a limited usage license as described in this agreement.

5. License Grant

The COMPANY grants the CLIENT a limited, non-exclusive, non-transferable, and non-sublicensable license to use the delivered media solely for marketing the specific rental property for which the media was created.

The license applies only to the property specified at the time of booking and may not be used for any other property or purpose.

6. Permitted Use

During the active license period, the CLIENT may use the media to market the rental property on:

• Property management websites

• Rental listing platforms (including but not limited to Zillow Rentals, Apartments.com, Airbnb, Vrbo, etc.)

• Property-specific marketing materials

All usage must directly promote the specific rental property for which the media was created.

7. Property Management Company Use

If the CLIENT is a property management company, the license granted under this agreement permits the management company to use the media for marketing the rental property while they are the active management company for that property.

If the management company ceases to manage the property, their license to use the media immediately terminates.

Property management companies may not use the media to promote their own management services or business without obtaining a separate license from the COMPANY.

8. License Duration

The license period begins on the date the media is first made available to the CLIENT through the ZDS portal (the gallery delivery date).

The standard license granted under this agreement remains valid for twelve (12) months from the date of media delivery.

Continued use of the media beyond this period requires renewal of the license through the COMPANY.

9. Paid Advertising Restrictions

The license granted under this agreement does not include use of the media for paid advertising or sponsored promotion.

This includes but is not limited to:

• Facebook Ads

• Instagram Ads

• YouTube Ads

• Google Ads

• Boosted social media posts

• Any other paid digital or print advertising

Use of the media for paid advertising requires a separate commercial advertising license issued by the COMPANY.

10. Real Estate Sales Restrictions

Media produced for rental marketing may not be used to promote the sale of the property.

If the property owner decides to list the property for sale, the media may not be used for real estate listing marketing.

Property owners may not provide the media to a real estate agent or brokerage for the purpose of marketing the property for sale.

Use of the media for real estate listing marketing requires a separate real estate marketing license from the COMPANY.

11. Third-Party Restrictions

The CLIENT may not sell, sublicense, assign, or transfer the media to any third party.

This includes but is not limited to:

• Other property management companies

• Real estate agents or brokerages

• Builders or developers

• Designers or contractors

• Media outlets

Third parties wishing to use the media must obtain a separate licensing agreement directly from the COMPANY.

12. Property Readiness

The CLIENT is responsible for ensuring that the property is fully prepared and photo-ready at the scheduled appointment time.

The COMPANY is not responsible for issues related to cleaning, staging, furniture placement, lighting conditions, or landscaping.

If the property is not ready at the scheduled time, the COMPANY may proceed with the shoot as scheduled or require the CLIENT to reschedule.

13. Reshoots

The COMPANY strives to deliver high-quality media that meets professional standards.

Reshoots may be offered at the COMPANY's discretion in cases of technical issues or errors directly caused by the COMPANY.

Requests for reshoots must be submitted within three (3) days of delivery of the media.

Reshoots requested due to changes in staging, weather conditions, or CLIENT preference may be subject to additional fees.

14. Cancellation & Rescheduling

The CLIENT must provide at least 48 hours notice for any cancellation or rescheduling requests.

Cancellations made within 48 hours of the scheduled appointment will incur a 50% cancellation fee.

If the COMPANY arrives at the property and the shoot cannot proceed due to denied access, the property not being ready, or cancellation upon arrival, the CLIENT will be responsible for the full service fee.

The COMPANY reserves the right to reschedule appointments due to unsafe weather conditions or unforeseen circumstances. A reschedule request may be submitted at any time by the COMPANY, and it is the CLIENT's responsibility to respond before the scheduled shoot date. If no response is received, the appointment will proceed as originally scheduled. If weather conditions upon arrival do not permit the work to be completed, the appointment will be treated as a cancellation upon arrival, and the CLIENT will be responsible for the full service fee as described in this section.

15. Independent Contractor Status

The COMPANY operates as an independent contractor and is not an employee, partner, or agent of the CLIENT.

Nothing in this agreement shall be interpreted as creating a partnership, joint venture, or employer-employee relationship between the parties.

16. Limitation of Liability

The COMPANY shall not be liable for indirect, incidental, or consequential damages related to the services provided.

The COMPANY's total liability for any claim related to this agreement shall not exceed the total amount paid for the services.

17. Indemnification

The CLIENT agrees to indemnify and hold harmless the COMPANY, its employees, and contractors from any claims, damages, or liabilities arising from:

• Unsafe property conditions

• Hazards at the property

• Misuse of the delivered media

• Unauthorized third-party use of the media

18. File Storage

The COMPANY will make all delivered media available for download through the CLIENT portal for fourteen (14) days from the date of delivery.

It is the CLIENT’s sole responsibility to download all delivered files within this fourteen (14) day window. The COMPANY is not responsible for any files not downloaded within this period.

After fourteen (14) days, all project files and final deliverables will be permanently deleted from the COMPANY’s servers and are not recoverable. The COMPANY is under no obligation to retain, restore, or re-deliver any files beyond this window.

Long-term archiving is not provided. The COMPANY accepts no liability for files that are deleted after the fourteen (14) day window has passed.

19. Renewals

The CLIENT may request a license renewal through the ZDS Client Portal. License renewals are not tied to new media delivery. They are a legal extension of the CLIENT's existing usage rights for the media already delivered.

Four renewal options are available:

• 1-Year Renewal — Extends the license for an additional twelve (12) months from the date of payment. The renewal fee is 20% of the CLIENT's original invoice total.

• 1-Year Renewal + Paid Ads — Extends the license for an additional twelve (12) months and adds paid digital advertising rights. The renewal fee is 50% of the CLIENT's original invoice total.

• Perpetual Renewal — Converts the license to a permanent, non-expiring license. The renewal fee is 50% of the CLIENT's original invoice total. No further renewal is required after a perpetual upgrade.

• Perpetual Renewal + Paid Ads — Converts the license to a permanent, non-expiring license and adds paid digital advertising rights. The renewal fee is 75% of the CLIENT's original invoice total. No further renewal is required after a perpetual upgrade.

Renewal requests are submitted through the portal and are subject to COMPANY review. The COMPANY will issue an invoice for the applicable renewal fee. The renewed license period begins upon confirmed payment. No new media is delivered as part of a renewal.

20. Acceptance of Terms

Booking services or submitting payment constitutes acceptance of these Terms and Conditions and agreement to be legally bound by them.